Onboarding Coordinator

Overview

Job Duties

• Coordinate new hire onboarding efforts through electronic onboarding system and maintain regular contact with new hires to ensure completion of assigned pre-hire activities prior to scheduled start dates. (Essential)
• Attach notes, assessment results, and other relevant documentation to candidate profiles in the applicant tracking system. (Essential)
• Administer pre-employment screening process including initiating and reviewing background check and drug screening; analyze results to ensure minimum hiring requirements are met. (Essential)
• Maintain the E-Verify process for all new hires. (Essential)
• Provide email, phone, and in-person support to address team member and candidate inquiries. (Essential)
• Ensure accurate and timely completion of information and documentation necessary to complete the pre-hiring process. (Essential)
• Design and distribute marketing flyers to locations for advertising of vacancies
• Support the maintenance and organization of team member files.
• Complete special projects related to recruiting as assigned.
• Provide general administrative support to the recruiting team.
• Maintain and update onboarding resources by creating and refreshing reference guides, process documentation, and manager-facing materials to support a consistent and successful new-hire experience
• Administer background checks for current team members at the request of Team Relations, including follow-up on reported violations and documentation of outcomes
• Track and report onboarding completion metrics, identify delays or compliance gaps, and escalate unresolved items to appropriate stakeholders.
• Other duties as assigned.

Requirements

• High School Diploma or GED (Preferred)
• Bachelor's Degree in Human Resources or business-related field (Required)
• 1 year in administrative support experience (Required)
• 1 year in human resources experience (Preferred)
• 1 year in experience administering background checks or pre-employment screening processes (Preferred)
• 1 year in experience working with E-Verify or I-9 compliance procedures (Preferred)
• Strong computer skills with working knowledge of Microsoft Word, Outlook, and Excel
• Ability to work independently and collaboratively as part of a team
• Ability to multitask and manage multiple tasks simultaneously
• Strong organizational skills with the ability to prioritize tasks effectively
• Ability to handle sensitive information and maintain confidentiality
• Basic knowledge of HR functional areas
• Excellent verbal and written communication skills
• Highly driven and goal-oriented with a proven ability to meet established goals
• Must have a valid driver's license