Marketing Assistant

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Job Summary

Job Duties

• Reviews GL codes and ensures all invoice uploading, processing and coding is completed monthly, as well as ensuring all Visa and Amex accounts are accurate and paid timely each month. (Essential)
• Provides monthly detail to the accounting department of costs hitting corporate marketing GL accounts. (Essential)
• Manages and assigns all Marketing user logins, passwords, as well as password resets for team members. (Essential)
• Assists in the coordination of trade shows, including booking approved shows, ordering necessary equipment, displays and staging materials. (Essential)
• Performs general administrative functions such as answering phones, typing, copying, opening and sorting mail, labeling files and other assigned duties. (Essential)
• Establishes new community accounts with marketing vendors and maintains accurate user access.
• Assists with ordering and distribution of supplies and signage to communities, and ensures inventoried materials are appropriately detailed and priced for ordering on the Sun Marketplace, as well as on marketing-specific order forms.
• Assists with updates, additions and deletions of content and images to third party vendor sites.
• Manages the ordering and distribution of field team video shops with guidance from RVPs and DVPs.
• Manages resident Opt-Out function in Yardi and updates resident contact information where possible.
• Assists with the updates, additions and deletions to Sun’s Google Business Listings.
• Manages scheduling of marketing appointments, meetings, conference calls, booking travel arrangements and agendas, and compiles and submits expenses for marketing executives as needed.
• Fields calls and email correspondence, researches and resolves customer and resident concerns submitted through ZenDesk tickets, and appropriately closes out requests in a timely and confidential manner.
• Other duties and special projects as assigned.

Requirements

• High School Diploma or GED (Required)
• Bachelor's Degree in Marketing (Preferred)
• 6 months in previous administrative experience (Required)
• Exceptional organizational and communication skills
• Advanced computer proficiency in the Microsoft Office suite (Word, Excel, PowerPoint), including the ability to use email and internet