Executive Assistant to the CEO

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Are you an organized, resourceful professional who thrives in a fast-paced environment at the highest levels of leadership? We’re looking for a dynamic Executive Assistant to the CEO—a trusted partner who can anticipate needs, manage complex priorities, and ensure our CEO’s time is focused where it matters most. This is a rare opportunity to play a critical role at the heart of a growing company, serving as the CEO’s right hand, trusted confidant, and key liaison with senior leaders, the Board of Directors, and external partners. If you’re ready to bring exceptional discretion, judgment, and problem-solving skills to a role with real impact, we’d love to meet you.

Job Summary

Job Duties

• Manage the CEO's complex and rapidly shifting calendar, balancing strategic priorities with high-value meetings, investor relations, and board commitments. (Essential)
• Serve as a key contact for internal and external stakeholders, representing the CEO with tact and professionalism. (Essential)
• Track deadlines, deliverables, and milestones for key strategic initiatives, maintaining executive visibility. (Essential)
• Manage confidential matters related to the CEO's personal and professional interests, maintaining the highest level of confidentiality regarding company information, business transactions, and personal matters. (Essential)
• Prepare and edit correspondence, communications, presentations, agendas, and reports with precision and professionalism. (Essential)
• Anticipate needs, solve problems before they arise, and serve as a steady, trusted presence in a high-pressure environment. (Essential)
• Effectively allocate CEO's time by screening calls, correspondence, and meeting requests. (Essential)
• Prepare comprehensive travel itineraries with contingency planning for schedule changes, weather disruptions, and last-minute priority shifts. (Essential)
• Coordinates team member selection and development and ensures team members comply with appropriate policies and procedures.
• Arrange and manage all aspects of domestic and international travel for the CEO—both business and personal—including flights, ground transportation, accommodations, and dining arrangements.
• Drive strategic and operational projects from conception to completion, ensuring milestones and deliverables are met on time and with excellence.
• Exercise sound judgment in handling sensitive communications and decision-making.
• Conduct research and compile information to support various projects and initiatives.
• Research, resolve, and follow up on concerns in an appropriate manner.
• Coordinate board meetings and board communications, investor relations activities, and executive leadership team communications.
• Coordinate tasks of a personal nature for the CEO, exercising discretion and professionalism.
• Prepare, reconcile, and submit expense reports, ensuring accuracy, compliance, and timeliness.
• Review, code, and submit invoices for payment.
• Notarize documents as needed.
• Other duties and special projects as assigned.

Requirements

• High School Diploma or GED (Required)
• Bachelor's Degree in business or related field (Preferred)
• Minimum 7 years' experience supporting a C-level executive (Required)
• Minimum 2 years' experience supporting an executive of a publicly-traded company (Preferred)
• Strong attention to detail, organizational and multitasking skills
• Ability to interpret and effectively manage a large and complex workload with competing priorities
• Excellent communication and interpersonal skills
• Ability to work independently as well as a team in a fast-paced multi-tasked environment
• Ability to maintain strict levels of confidentiality
• Advanced computer proficiency with the Microsoft Office suite
• Ability to provide data entry in a timely and efficient manner
• Ability to work extended hours on a regular basis
• Ability to respond to business needs after normal business hours
• Ability to perform in-person work on a consistent basis
• Ability to travel 0-10% of the time
• Notary Public (Preferred)