Construction Coordinator

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Job Summary

Job Duties

• Plan, organize, and coordinate activities for Capex and development projects, maintenance of facilities, and systems. (Essential)
• Construction coordination and administrative responsibility of third-party service providers; including architects, engineers, Geotech, testing, dry utilities, amenities, etc. (Essential)
• Monitor and coordinate general contractor, subcontractors, and suppliers' contracts, change orders, RFIs on assigned projects. (Essential)
• Review and code contractors monthly pay applications and change orders for percentages of completion, thorough scope of work, costs, quantities, unit pricing, etc. (Essential)
• Management, coordination, and setup of projects in Kahua Construction Project Management software. (Essential)
• Coordinate with Vice President, Construction to identify changes in project scope and negotiate competitive pricing for owner's approval.
• Facilitate positive relationships with client's contractors, design consultants, regulatory agencies, and dry utility providers during the construction process.
• Obtain building and other construction related permits as required and review design consultants work product for re-designed and/or added scope of work; to resolve unforeseen conditions or to implement value engineering measures with client approval.
• Perform administrative activities/day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Document activities during the construction process, including preparing minutes and photos whenever on-site and drafting biweekly project updates.
• Communicate with clients, government agencies, and utility companies as directed and as necessary.
• Communicate with supervisors, peers, and subordinates on the status of projects.
• Coordinate and submit budget estimates, progress, and cost tracking reports with client.
• Prepare contracts, and negotiate revisions, changes, and additions, to contractual agreements with stakeholders including architects, consultants, suppliers, and subcontractors to client.
• Work with pre-construction team to prepare a bid package, RFI's, and agenda.
• Work with pre-construction team to review bid analysis and provide expertise of construction means and methods.
• Review general contractor closeout documents and ensure completion of closeouts.
• Manage primary schedules for the entire project, including pre-development, pre-construction activities, and milestones, with predecessors and submit to client.
• Inform stakeholders of schedule delays in advance and proactively seek alternatives to maintain project schedule.

Requirements

• High School Diploma or GED (Required)
• Bachelor's Degree in Construction Technology or related field (Preferred)
• 2 years in in commercial and/or residential construction management (Preferred)
• 3 years in in project management (Required)
• Ability to read and interpret construction plan sets
• Ability to collaborate with a team on effective processes
• Must have a valid driver's license
• Excellent communication and presentation skills
• Advanced computer proficiency
• Ability to use Microsoft Office suite (Word, Excel, Outlook)
• Ability to respond outside of normal work hours
• Strong problem-solving skills