Administrative Assistant

Overview

Job Duties

• Serve as a central coordination point between suppliers, internal team members, and the procurement team — ensuring clear communication, alignment on priorities, and timely resolution of issues
• Facilitate cross-functional collaboration on procurement initiatives by organizing working sessions, distributing agendas, tracking decisions, and following up on action items with all stakeholders
• Manage day-to-day supplier communications, tracking deliverables, monitoring commitments, and escalating concerns to category managers as needed
• Collect, organize, and normalize procurement data including spend reports, supplier performance metrics, requirements, and contract milestones
• Maintain procurement projects, tasks, and documentation in Wrike and related systems
• Coordinate cross-functional project activities, scheduling meetings, tracking action items, and following up on deadlines

Requirements

• Strong project management, organizational and time management skills with the ability to juggle multiple priorities across teams
• Demonstrated ability to collaborate and coordinate among diverse stakeholders — vendors, internal subject matter experts, and procurement leadership
• Proficiency in Microsoft 365 (Excel, Teams, SharePoint, Outlook) for data tracking and communication
• Clear written and verbal communication skills for supplier-facing and internal coordination
• Attention to detail in data entry, reporting, and document management
• 1–3 years of experience in procurement, supply chain, administrative support, or a related field
• Familiarity with procurement or ERP systems (e.g., Coupa, SAP, Oracle), preferred
• Experience supporting sourcing or contract management processes, perferred