Administration Assistant

Job Summary

Job Duties

• Process paperwork to ensure compliance with company policies and regulatory bodies, maintaining accurate records and documentation.
• Efficiently communicate with owners, contractors, and manufacturers to maintain strong working relationships and ensure the best service and pricing.
• Prepare and send daily, weekly, and monthly reports (banking, purchase ordering, stock returns, etc.) to Head Office by established deadlines.
• Manage cash handling processes, including preparation for collection by external companies.
• Oversee all aspects of owner accounts, including insurance, gas and electrical tests, billing for maintenance jobs, debt collection, and relationship building.
• Assist the Administration Manager with payroll administration, ensuring accurate processing of payroll, maintenance of staff records, and coordination of sickness and holiday records.
• Assist in monitoring departmental budgets, raising and releasing purchase orders, and tracking spending against budgets.
• Assist with the compilation and maintenance of Health and Safety paperwork, personnel files, sales documentation, and owner files.
• Provide additional administrative support as required by the business to ensure smooth operations.

Qualifications

• In lieu of the above education requirements, a combination of experience and education will be considered.
• Proficiency in Microsoft Excel and Word is essential; experience with internal software systems is a plus.
• Strong communication skills, with the ability to interact effectively with owners, contractors, staff, and head office departments such as Accounts and HR.
• Willingness to work flexible hours, including weekends, to support the park’s operations.
• Ability to work independently, take initiative, and manage tasks under pressure, ensuring all paperwork is compliant, recorded, and filed correctly.