Administration Manager

Job Summary

Job Duties

• Process and maintain paperwork to ensure full compliance with company policies and regulatory bodies.
• Assist in compiling Health and Safety documentation, including timesheets, purchase orders, personnel files, sales paperwork, and owner files. Support all departments with Health and Safety compliance.
• Carry out regular meter readings and other necessary checks in a timely and accurate manner.
• Be actively involved on the park to provide hands-on support for Health and Safety compliance and other operational needs.
• Use the Park Monitoring System to manage and complete Health and Safety paperwork.
• Efficiently communicate with owners, contractors, and manufacturers to maintain strong working relationships and ensure the best service and pricing.
• Prepare and send daily, weekly, and monthly reports (banking, purchase ordering, stock returns, etc.) to Head Office by established deadlines.
• Manage cash handling processes, including preparation for collection by external companies.
• Oversee all aspects of owner accounts, including insurance, gas and electrical tests, billing for maintenance jobs, debt collection, and relationship building.
• Assist in monitoring departmental budgets, raising and releasing purchase orders, and tracking spending against budgets.
• Run an efficient and organised office, ensuring clear presentation of information requested by Heads of Departments.

Requirements

• Proven experience in an administrative assistant or health and safety role; experience in holiday parks is a distinct advantage.
• Some prior experience in cash handling procedures is beneficial.
• Strong numeracy skills, attention to detail, and proficiency in administrative tasks.
• Excellent organisational and communication skills, with the ability to work effectively under pressure.
• Ability to work well as part of a team and support various departments.
• Willingness to work a flexible schedule, including weekends and holidays, to meet the needs of the park.